Viewing, Sharing and Reporting on a Custom Set of News Search Results using Analytics Charts Overview

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Modified on: Tue, 13 Dec, 2022 at 7:48 PM

You can view various charts describing a specific segment of your news coverage.  Examples of these segments could be news from a time frame, a particular media type, or a single News search. You can create the segment of new through filtering or by searching. Click here to learn more about searching.

1. Once you have found coverage as the result of creating a new search or clicking on a Saved Search, you can refine the coverage using the Filters panel located below the My Coverage Searches panel. Filters will help you zero in on a specific news set by making selections from various filters.
2. Since many Filter options are available, the My Coverage Saved Searches panel above the Filter panel can be resised, enabling you to see more Filters at a time if you prefer.

Next, select the coverage that should be included in the Analysis.

Please note that in most accounts, your results set has a maximum view of 5,000 articles.  If your results set shows 5,000, you look at the 5,000 most recent articles that match your search results.  If you select analyse, it will only show you those 5,000 articles in the charts and graphs you create.  To increase this number, speak with your Account Manager.

The default dashboard of charts will display describing your Custom Data Set of News Items.

The Default Analytics Dashboard contains the charts listed below. In the upper right-hand corner of the dashboard, you will see the ability to Edit the Default Dashboard (1) or Create New Dashboards (2). Note: Not every chart available in the Cision Communications Cloud is part of the Default Dashboard.  Editing the Default Dashboard or Creating a New Dashboard will enable you to incorporate additional charts in your analysis.

Charts Available:

For a list of all charts available in your system, click here.

Viewing a Chart in Full Screen:

Click the double-headed arrow icon to view a chart in full-screen mode.  While in a full-screen view, you can add notes to the chart.

You can download the chart from this view by selecting the button on the top right.

Moving Charts:

If you need to move the charts around and create a new order, hover over the chart title and click. Once you hold down your mouse on the name, your cursor will turn into a hand icon that allows you to drag and drop the chart anywhere on the dashboard.  The blue line appearing as you move the chart will indicate where it will land if you drop it.

If you want to change the chart's attributes, such as the title, frequency, and many more, before generating a report or sharing the dashboard, click the cogwheel.

Editing Charts:

A page will appear with options for changing various characteristics of the chart. Click here for a list of charts with capabilities beyond the options below. 

1. Chart Data-The chart data column will show all of the charts available in the system, with the chart you are currently editing highlighted within a list of all charts available within the system. Note that the chart data column also has a Search field that will enable you to find a chart by name if your purpose is to display an entirely different data chart.
2. Chart Name-You can give the chart a more meaningful title.
3. Chart Preview– This shows a chart preview with currently applied settings. If you change settings within the editor, you will see a chart preview change to reflect newly applied settings.
4. Type-Use the Type selection box to choose the type of chart. While the choices will be specific to the chart with which you are working. Choices often include  Line, Bar, Donut, Stacked Bar, and Stacked Area.  A Horizontal Bar option is available for some charts, such as Mindshare. Coverage map charts will have choices of Map-US, Map-Global, and Map-Europe.
5. Size-Choose to make the chart size small, medium, or large. The chart size can also be modified ad-hoc on the final version of the dashboard.
6. Annotations-Hide/Show Activity Annotations. Showing Activity Annotations will show Email Distributions, Social Posts, Activities, and PR Web Releases along the bottom of the chart so that you can easily compare press pick-up with your PR efforts.
7. Data Labels- Hide/Show data labels. Showing data labels will value every data point, share or bar.
8. Max Series– Choose the number of series you want the chart to display in the legend. By default, the Max Series is set to 10. You can expand the Max Series to 20.
9. Advanced Options- Expand the Advanced Options to further modify the chart. The Advanced Options available vary based on the type of chart you are editing.
10. Frequency– Refers to the frequency of data points plotted along the horizontal access for by-date charts. Selections include daily, weekly, monthly, and yearly.
11. Calculation- The type of calculation that should be used to generate chart data points. Options will vary based on the data chart. Example chart options include Total, Momentum, Year Over Year, and Running Total.
12. Filter by Tone– Choose to have the chart calculate and display only positive, negative,  or neutral coverage.
13. Filter by Company Search– Restrict the chart to show only articles and mentions that have been tagged by a specific Company Analytics Search. Click here to see more about Company Analytics Searches.
14. Apply a Custom Date Range- Applying a custom date range will restrict the data displayed by the chart to a subset of the date range used by the other charts in the Analytics dashboard.
15. Trash Can- Delete the chart entirely using this option.
16. Click Save

Downloading an Individual Chart as an Image or CSV:

You can download charts individually as JPEGs or as CSV Files. This is a good option if you want to add the charts to a report that you have pieced together or need the data behind the chart.

• Hover over the chart you would like to download
• A pop-up will appear near the bottom that has a download icon
• Select if you wish to download the chart or the data

Working with Data Points:

You can roll over a data point in any graph to reveal the totals for a particular point.

Click on a data point to learn what specific mentions have contributed to the spike or valley in coverage. If the chart is a table, such as the Top Outlets or Top Authors charts, click on the number of clips to see the specific mentions.

Hiding Data Series Before Generating a Report:

Before generating the report, you can choose to hide or unhide a series within a graph by clicking on the series in the legend. For example, if you want to hide the Neutral in the Sentiment graph, click on Neutral in the legend. The series becomes grayed out and will not be displayed in the resulting report. To turn a series such as Neutral back on, click it again.

Generating a Report with Charts:

Click here to learn how to create our Executive Report using the charts. Before downloading the report, you can customise the Default Analytics Dashboard or Create a New Analytics Dashboard.

Sharing the Analytics Dashboard via Web Link/URL:

When you share an Analytics Dashboard via Web URL, recipients can click on a link, enter a password, and interactively see the Analytics Dashboard without having access to the Cision Communications Cloud. Recipients can roll over and click into data points to see their value and related data.

Click here to learn how to use the Share button to Share an Analytics Dashboard via Web Link/ URL. Before sharing a dashboard, you can customise the Default Analytics Dashboard or Create a New Analytics Dashboard.

Sharing the Analytics Dashboard via Email:

When you share the charts contained in an Analytics Dashboard via email, recipients can see all charts included in the dashboard as images in an email. As a result, recipients can view the charts without having access to the Cision Communications Cloud system.

Click here to learn to use the Share button to Share Dashboard Analytics Charts via Email. Before sharing a dashboard, you can customise the Default Analytics Dashboard or Create a New Analytics Dashboard.