Sending Batch Emails from a Media List

Print

Modified on: Mon, 21 Nov, 2022 at 4:05 PM

You can include up to 200 media contacts and/or outlets using Personalised Pitches.  Send your emails from your saved lists or directly from the search results. To learn how to create and save a media list, click here.

Note: you must have an integrated email account to send emails through the platform Click here to learn how to integrate your email account!

Sending an Email Pitch from a Saved Media List:

• Navigate to the Contacts tab and select Lists.  
• Select a list and then use the checkboxes along the left to choose individual recipients or click the top checkbox to Select All recipients on the page (50 recipients maximum).  
• Use the Email List button and choose Personalised Pitch.

Send an Email to a List

An email composition widget will pop up, allowing you to create your personalised pitch.  Craft your email as you would from your own inbox using the following options:

• Select sender email address: This dropdown menu will showcase all the integrated email accounts associated with your account.
• CC & BCC: These fields function exactly as they would in a standard email account, allowing you to send a copy or a blind carbon copy in addition to emailing the media.  Please note that because Personalised Pitches work as if you're sending directly from your inbox, the CC or BCC recipient(s) will receive an email for each email sent to the media (i.e. If you're sending to 20 media contacts or outlets, the CC or BCC recipient(s) will receive 20 copies of the email).  
• Subject: Choose something short, informative, and catchy!
• Text formatting bar: Cision provides all the standard email formatting options that users have come to expect from email clients. In addition, we offer several template strings which allow you to automate customising the email to a first name, last name, or full name.
• Body: Craft your email as you would from your own inbox.

Email Composition Widget

After you design the initial email, choose the Next: Review and Personalise option. From here, you’ll be able to personalize messages to each of the selected contacts. You can customize every part of the message in the initial composition stage.

1. Select sender email address: This dropdown menu will showcase all the integrated emails associated with your account.

2. CC & BCC: These fields function exactly as they would in a standard email account, allowing you to send a copy or a blind carbon copy in addition to emailing the media.

3. Subject: Choose something short, informative, and catchy!

4. Body: Craft your email as you would from your own inbox.

• When you're ready to send the email, select Send Now or Send Me a Test Email to preview the email before sending. 

NOTE: Since Email Pitches use your email servers and do not include Cision's Opt-Out functionality, it is your responsibility to honor opt-out requests from recipients.